Clinic management software for Dermatology & Aesthetics
Treatment course records, before/after photos and package tracking.
How a Dermatology & Aesthetics clinic runs
Dermatology and aesthetic clinics have a trait rarely seen in other specialties: most revenue comes from packages sold upfront and consumed across many sessions. A ten-session laser course is paid once, then drawn down visit by visit, and the clinic obligation runs until the last session. At the same time, results here are visible to the eye, so before and after photos from each session serve both as a clinical record and as the basis for a conversation when a client questions the outcome. Those two traits create two risks that general visit-based software has no place to handle: sessions used drifting away from sessions sold, and photos scattered across staff phones. CluvixHealth addresses exactly those two points with multi-session treatment course records, before and after photos per session, and purchased package tracking, on top of the modules for scheduling, electronic records, inventory, billing and patient care.
A visit, end to end
Consultation and package sale
The client picks a course, and the package is recorded with its session count and the amount paid. From that point the number of remaining sessions is a value in the system rather than a note in a book.
Booking each session
Sessions are booked ahead at the intervals the protocol requires. Client and clinic both see when the next session falls, instead of rebooking from scratch every time.
Before and after photos
Each session stores its before and after photos in the treatment record rather than on a technician personal device. The full series is ordered by session, so progress reads in one pass.
Drawing down sessions and materials
The session just performed is deducted from the package, and consumables are deducted from inventory at the same moment. Remaining sessions and stock update together, without waiting for a reconciliation cycle.
Care between sessions and after the course
Between sessions the system sends reminders and home care instructions. When the course ends, the client moves onto a long-term care list instead of dropping out of sight.
What usually goes wrong in Dermatology & Aesthetics
Sessions used drift away from sessions sold
When drawdown is tracked in a book or a private file, the discrepancy surfaces when a client says they have sessions left and the clinic believes they do not. Neither side can prove it, and the clinic usually absorbs the difference.
How CluvixHealth handles it: Package tracking deducts a session the moment it is performed, so the remaining count is a value both sides can check rather than anyone memory.
Before and after photos live on staff phones
Photos taken on personal devices leave with the person who took them, and comparing progress means asking around. For a complaint about results, no original per-session photos means no basis for the conversation.
How CluvixHealth handles it: Before and after photos are stored in the treatment record per session, belonging to the clinic rather than to a personal device.
Clients stop mid-course and do not return
Multi-session courses run for months. Missing two sessions in a row is often enough for a client not to come back, and the unused sessions become an open obligation nobody is tracking.
How CluvixHealth handles it: The treatment record shows sessions done and sessions left, the list of stalled clients is something you can look at, and patient care sends Zalo reminders before each session.
Consumables hard to attribute to a specific session
Needles, tips and topical products are used per session but usually counted monthly. By the time a discrepancy appears, it can no longer be traced to a session or a client.
How CluvixHealth handles it: Inventory is deducted per treatment session rather than per stock-take period, so a discrepancy attaches to a specific session as it happens.
What CluvixHealth for Dermatology & Aesthetics includes
- Multi-session treatment course records
- Before/after photos per session
- Purchased package tracking
Beyond forms built specifically for Dermatology & Aesthetics, clinics also get the full platform feature set — scheduling, electronic medical records, pharmacy inventory, invoicing, and customer-care CRM. See the full list on the Features page.